Tennis Veterans Society – Privacy Policy

COVID-19 related processing: 

While pandemic conditions persist, the Tennis Veterans Society may need to collect, share and otherwise process personal data in accordance with Government guidance. This may be for reasons not specifically set out in this privacy policy but always for the purposes of protecting public and individual health by seeking to limit the spread of coronavirus (COVID-19). 

1. Introduction and about us 

This privacy policy explains how the Tennis Veterans Society– collectively referred to in this privacy policy as “TennisVets” (or “the Society”, “we”, “our”, “us”) – collects, uses and shares your personal data. 

How we use your personal data depends on how you interact with us e.g. by email, telephone or via the Tennisvets website 

( – the “website”. This privacy policy gives a general overview of how we process personal data 

Any phrase introduced by the expressions “including”, “includes”, “include”, “for example”, or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms. 

2. The categories of personal data we collect and/or receive 

TennisVets processes a limited range of information about you. This includes, for virtually all individuals, your name and contact information (such as email address and telephone number) and records of tournament entries and results. 

For TennisVets members and potential players: 

● Details relating to competitions/tournament administration e.g. publicity of events, tournaments entered, results; 

● Participation in TennisVets tournaments; 

● Photographs that will only be used for the publicity and reporting of TennisVets tournaments. 

● As photographs can constitute personal data under the GDPR, TennisVets will quickly and easily remove all images of an individual if

that individual objects to their likeness being used, and they request the ‘right to be forgotten’ (right to erasure). 

For website users: 

● Login ID information, including usernames; 

● Competitors’ names (for tournaments entered) 

● Personal data collected or stored by ‘cookies’ – See cookie section (9) below. 

3. How we collect and/or receive personal data We may collect your personal information in a number of ways, principally: 

● Directly from you, for example when you apply to become a member of TennisVets, or enter (or enquire) about a TennisVets tournament 

● From someone else acting on your behalf, e.g. through them entering your name as a tournament partner on the website or by emailing a TennisVets administrator or tournament organiser 

4. Our basis for processing personal data and the purposes for which we use it 

We need to process personal data in pursuit of our legitimate interests in order to: 

● Publicise upcoming TennisVets tournaments 

● organise and administer TennisVets competitions (e.g. confirming entries, venues, start and finish times etc) 

● process queries, complaints or other information received by the Society ; 

● keep appropriate records of individuals associated with or interested in the Society’s activities; 

Where TennisVets relies on legitimate interests as the legal basis for processing personal data, it has considered whether or not those interests are overridden by the interests or fundamental rights or freedoms of the

individuals whose data are being processed and concluded that the processing is, on balance, fair. 

Consent. TennisVets may also process your personal data on the basis of consent you give, for example to send you certain direct communications about future events, or to place certain ‘cookies’ on your computer or other device when you use our website (please see our cookies policy for more information about this). 

5. Who we may share your data with 

Personal information collected and processed by TennisVets may be shared with the following recipients, or categories of recipients, where necessary: 

● Competition organisers and officials involved in competitions you are taking part in; 

● Tennis venues, in order to carry out necessary administration and management functions; 

● We will not share your personal data with any commercial organisation 

Typically, TennisVets will not transfer your personal data to countries outside the European Economic Area (EEA) or the UK. 

6. How long we will store your data 

We may retain your personal data for as long as is necessary to fulfil the purposes set out in this privacy policy 

7. Your rights in relation to your personal data Under the GDPR, you have the right to: 

● obtain access to, and copies of, the personal data that we hold about you; 

● require us to correct the personal data we hold about you if it is incorrect; 

● require us to erase your personal data in certain circumstances;

● require us to restrict our data processing activities in certain circumstances; 

● object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a 

disproportionate impact on you; and 

● where our processing is based on your consent, withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal. 

If you would like to exercise any of these rights, please contact us in writing using the contact details below. Please note that these rights are not absolute and we may be entitled (or required) to refuse requests where exceptions apply. 

If you are not satisfied with how we are processing your personal data, you can complain to the Information Commissioner’s Office (ICO). You can also find out more about your rights under the GDPR (and other data protection legislation) from the Information Commissioner’s Office website available 


Marketing and Publicity You can at any time withdraw any marketing or publicity consent you have previously provided using the contact details below 

Edit your details If you wish to edit your details, please do so using the contact details below 

8. If you do not provide personal data 

If you do not provide us with certain personal data, such as your email address and/or contact number, we may not be able to work with you. 

9. Cookies 

For information about how the Society uses ‘cookies’ on our website: ● We use necessary cookies to make our site work. 

● Necessary cookies enable core functionality such as security, network management, and accessibility. You may disable these by changing your browser settings, but this may affect how the website functions.

● We set Google Analytics cookies to help us improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify anyone. 

Contact us 

If you have any queries about this privacy policy or how we process your personal data, you may contact us: 

● via email at 

● or by post: 6 Withleigh Road, Knowle. Bristol 

Published 1 July 2021